What to Consider Before Selecting CMMS

What to Consider Before Selecting CMMS

What to Consider Before Selecting CMMS2018-07-23T13:36:40+00:00

Project Description

At eMaint, we understand there are many different CMMS providers on the market today, and that not all solutions are created equal. It can be a challenge to determine which is the best fit for your organization. To help you guide your search and cut through all of that clutter, we developed ten CMMS essentials to look out for, as well as a list of eMaint’s robust feature, services and training options. For a better understanding of why eMaint is the best CMMS provider for you, use these materials to see how eMaint stacks up among the other providers you may be considering.

10 Considerations Before Selecting CMMS

1. Flexibility

There’s no one way to manage maintenance. Every industry, company and department has individualized needs. For example, the terminology, compliance standards and daily processes of a manufacturer are very different from a healthcare facility. Consider all the aspects of business that are individual to your organization, and how you might want to expand or scale back in the future.

2. Cost Transparency

Purchasing and implementing CMMS is an investment. That’s why cost transparency is of the utmost importance when going through the selection process. Without an upfront description of pricing, you may be hit with hidden fees for support, and no one likes surprises when it comes to the bill.

3. Training and Implementation

An estimated 80% of CMMS implementations fail to meet expectations due to a lack of post-sale training and implementation support. To avoid being part of this statistic, it is important to select a CMMS provider that provides more than just software, but also has robust training options, implementation support, consulting services, and account management that fits your schedule and preferences.

4. Locally Hosted vs. Cloud Based

There are two different types of CMMS models: Software-as-a-Service (SaaS) and a locally hosted model. Though locally hosted solutions were more popular when CMMS first arrived on the market, the web-based, Software-as-a-Service (SaaS) model provides a lower Total Cost of Ownership (TCO). SaaS solutions also provide a more rapid implementation process, require less IT with automatic updates, and allow users to access their CMMS anytime, anywhere through mobile devices.

5. Customized Data Organization

Establishing an effective asset hierarchy is an important step in organizing and structuring your CMMS data. Each organization requires a different data structure, so it is vital to ensure that your CMMS solution supports your data organization needs.

6. Customer Success

CMMS providers should be fully committed to customer success. Part of what makes an implementation and go-live successful is a partnership between an organization and its CMMS provider. A successful CMMS implementation is challenging without the help of specialists to track and guide you throughout all stages of the journey.

7. Data Conversion

Data Conversion can be one of the most time-consuming tasks during implementation without an effective CMMS tool. Whether your organization is migrating from another CMMS system, spreadsheets, or a paper-based solution, moving your data into a new CMMS solution