Benefits Of Online Work Orders vs. Work Order Templates and Forms
The key to executing an effective maintenance plan is a trustworthy system for scheduling and dispatching work orders. Is your organization one of the many that manages maintenance on spreadsheets or simple, paper-based work order templates? While these methods may be functional and lower in cost for some, there are numerous challenges that can arise in efficiency, reliability and more.
There are a host of maintenance management improvements that are only possible through implementation of a Computerized Maintenance Management Software (CMMS) solution. We compiled a list of benefits of utilizing a web-based, electronic work order system over a simple, free, or spreadsheet based work order template.
Automate & Streamline Processes
In a fast-moving maintenance environment, you need a maintenance management solution that can keep up. It is impossible to automate information recorded on paper work orders, so a staff member must be tasked with manually updating and managing information. This can nearly be a full-time job.
Save time by automatically charging material requirements for preventive maintenance to work orders as they are produced. CMMS solutions also help to establish processes for work requests, with automatic approval and assignment based on work type. Schedules can be changed in real-time using the PM Manager tool, allowing mass changes without having to meticulously alter each individual schedule.
Whispering Woods Resort is a 74-unit vacation ownership resort located on 10 acres in Welches, Oregon. The Whispering Woods team needed a way to manage requests from guests and resort staff, and keep track of backlogs.
After implementing eMaint, the resort was benefited in a variety of ways. These included a 20% improvement in productivity and response time to requests, the ability to keep up with expanding maintenance and housekeeping needs.
Avoid Missing Due Dates
Constantly referring to spreadsheets and post-it notes to determine what work needs to be completed can become very unmanageable. Remaining compliant with internal and external audits is of the utmost importance for organizations across all industries. Without a CMMS to provide automated reminders/alerts when a work order or PM task needs to be completed, for audits or otherwise, vital work will slip through the cracks.
eMaint’s online work order system allows you to automatically send customers, tenants or staff email alerts when a request is accepted or rejected to keep them aware that they are the top priority, and that their requests are being responded to quickly and efficiently.
Burris Logistics operates a network of frozen food warehousing and distribution systems, offering a range of services. Before eMaint CMMS, warehouse maintenance was documented in cumbersome spreadsheets.
To meet Process Safety Management compliance, the team defined tasks and automated email reminders within eMaint to alert when OSHA documentation needs to be updated, when Safety Team Meetings are scheduled, and when safety-related PMs need to be performed. In addition, the system aids in the OSHA Mechanical Integrity Element by providing specific information on all equipment, manufacturer’s recommended specifications, and inspection