How CMMS Helps Drive Operational Excellence

Gone are the days when your team could solely rely on paper-based maintenance solutions. In today’s fast-paced business environment, an effective Computerised Maintenance Management Software (CMMS), such as eMaint’s CMMS solution, is a vital tool to help ensure your success and drive operational excellence.

A CMMS solution provides a central storage location for the majority of data and information for your assets, manages and controls your work and materials management/parts usage processes, and tracks maintenance activity over the lifecycle of an asset.

What is the Most Common Driver for Implementing a CMMS Solution?

Ten Ways a CMMS Helps Drive Operational Excellence

1. Extend the Life of Assets

An effective CMMS solution can help organisations extend the life of assets, and make data-driven repair vs. replace decisions. CMMS allows you to track warranty information, and view all work history and charges related to assets. You can store and display assets in a hierarchical structure, and define asset criticality. With these tools, you can make the most of your time during maintenance or unscheduled equipment breakdowns. In seconds, your system can tell you which of your assets are next up to receive maintenance, so you can bundle PMs together to save time and money.

2. Prevent Breakdowns

With the Preventive Maintenance (PM) and Predictive Maintenance (PdM) tools within a CMMS solution, organisations can avoid disaster, large or small. Scheduling PMs at the task and/or procedural level is seamless. You also have the ability to establish calendar and/or meter-based PMs for every one of your assets. Using PdM tools within CMMS, maintenance can automatically be scheduled as needed, based on analysis of asset condition data that allows you to monitor noise, vibration, temperature, lubricants, wear, corrosion, pressure and flow independently.

“eMaint has allowed me to lower maintenance costs significantly on over 70 vehicles and 200 pieces of forestry equipment without incurring overtime by implementing a PM program and tracking warranty repairs.”
– Gene Capes, Kane County Forest Preserve

3. Reduce Maintenance Costs

With all of the maintenance planning, scheduling and tracking tools that CMMS has to offer, seeing an overall reduction in maintenance costs is inevitable. Here are just some of the ways that implementing a CMMS solution will help your organisation save time and costs:

  • Reduce data entry through real-time mobile maintenance
  • Maximise labour resources through better planning and scheduling
  • Reduce time spent assembling reports through a real-time report builder
  • Reduce time spent performing unnecessary maintenance by tracking PMs
  • More effectively coordinate part and equipment availability
  • Reduce expedited shipping costs through better coordination of part availability
  • Reduce cost of lost production
  • Reduce the amount of time technicians stay idle
  • Extend asset life by tracking preventive maintenance
  • Improve return on assets by gaining insight into repair vs. replace decisions

“Since we implemented eMaint, we’ve been ahead of the game on our maintenance budget. We were able to drop our maintenance costs to a very manageable level. In comparing a rebuild project that we had completed before eMaint versus after it, we saved a total of $150,000 on maintenance costs.”
– Chris Miller, Curtis Bay Energy

4. Track Defect Elimination

A CMMS solution can help you do it right the first time. The goal for defect elimination, as applied to assets or equipment is zero. Through the power of CMMS, this can be achieved by eliminating these 5 defects:
1. Basic Defects
2. Operational Defects
3. Maintenance Defects
4. Design Defects
5. Defects by Mistake-proofing

5. Improve Customer Satisfaction

A CMMS solution can help you improve communication with your customers through automated alerts when their requests are approved, rejected and completed, or route requests to designated individuals for approval. By using a CMMS solution, you can schedule customised emails and surveys to send to customers, and gain meaningful insight into how you’re serving them.

6. Increase Work Completion

Scheduling work can be challenging without an automated system. Scheduling tools within CMMS can help you capture labour, parts and material costs, and assign work orders to projects and view history. By recording and tracking all PM and non-PM work orders, and assigning employees and job procedures to work orders, you will see your organisation’s work completion rates skyrocket.

7. Increase Visibility & Transparency

Using a CMMS solution can help you to increase visibility within your organisation by monitoring equipment performance, work order completion rates, type of work being performed, and any other key metrics. With CMMS, your organisation will have the ability to spot trends on key performance measurements, and track and report on component failures and number of occurrences.

“eMaint CMMS has really opened our eyes to what is being done on a daily basis within our production plant. It’s kind of like being born blind, and then suddenly being able to see.”
– Robert Peyton, Pure Fishing

8. Meet Regulatory Standards

Say goodbye to the scrambling associated with when compliance auditors show up for regulations such as FDA, ISO, SHA or GMP. Your organisation can improve regulatory compliance by using CMMS to do the following:

  • Track work order history
  • Document procedures
  • Attach documents to records
  • Track inventory and spare parts
  • Track labour and hours spent
  • Auto-generate PMs
  • Generate reports and dashboards
  • Track work requests
  • Automate email alerts
  • Track calibration

9. Increase Worker Accountability

Gain a better understanding of your technician’s day-to-day activities using a CMMS solution. You will experience increased accountability by tracking internal worker productivity and material usage on dashboards and detailed reports. You will also be able to gain visibility of work completion rates by independent contractors, and turn your data into meaningful insights about your organisation’s productivity, accountability and partnerships.

10. Save the Environment and Your Cash by Going Paperless

Go paperless and “green” by implementing a mobile CMMS solution. This will allow you to free your technicians from a desktop computer, and extend your CMMS throughout your facility and on the road.

In addition to increasing overall efficiency, a mobile CMMS solution can help your organisation:
1. Streamline processes
2. Increase worker productivity
3. Sustain a paperless environment
4. Improve communication
5. Improve visibility and transparency

“We can monitor and update data on equipment anywhere, anytime. Our engineers and mechanics have access to the entire computerised maintenance system, even while they’re on-the-go. That’s a lot of power at their fingertips.”
– Reed Ell, GSH Group

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